Office Manager - Impact and Development

Job Summary

The Office Manager – Impact & Development plays a crucial role in office management, fundraising campaigns, and community impact coordination to support the organization's mission. This position is responsible for maintaining a productive and compliant office environment, coordinating the implementation of impact programs and initiatives, and leading the coordination of development efforts for Otter Tail and Wadena Counties. The role fosters organizational effectiveness, ensures compliance with regulatory requirements, and supports a culture of safety, communication, and collaboration across the organization. This position works closely with the Executive Director to support day-to-day operations in the Fergus Falls and Perham offices.

Major Areas of Accountability

Office Management & Site Leadership (Fergus Falls / Perham Offices):

• Oversee daily office operations, ensuring an organized and efficient workspace

• Organize and coordinate administrative duties and office procedures

• Serve as the point of contact for facilities management and internal operational support (e.g., supplies, repairs)

• Ensure compliance with organizational policies and local/state regulations

• Coordinate logistics for on-site meetings, events, and community gatherings

• Cultivate and maintain strong relationships with donors, sponsors, agencies, and other key stakeholders

• Provide leadership and work direction to the Administrative Support Assistant (Fergus Falls / Perham Offices)

• Create and maintain a pleasant and professional work environment with attention to organizational effectiveness, safety, and communication

• Collaborate with the Accountant and Office Manager (Alexandria Office) to maintain consistent risk management practices, resource use, and financial procedures

• Serve as a liaison between both offices to ensure aligned operations and communication

Campaign, Fundraising & Donor Engagement (Otter Tail & Wadena Counties):

• Plan, organize, and execute fundraising campaigns and events in collaboration with the Executive Director and Marketing & Development Manager

• Deliver campaign presentations and represent the organization in business and community settings

• Coordinate with stakeholders, volunteers, and external partners to ensure successful campaign execution

• Develop and manage timelines and budgets for fundraising activities and events

• Track and analyze campaign performance metrics and provide recommendations for improvement

• Organize and implement fundraising events, campaigns, and donor recognition activities to foster engagement and stewardship

• Maintain accurate donor records and acknowledgment processes in CRM Lite

Community Impact Coordination (Otter Tail & Wadena Counties):

• Coordinate and implement impact programs and initiatives in Otter Tail and Wadena Counties

• Track and report on program participation, community outcomes, and relevant data

• Assist with the annual community investment process, including outreach, logistics, and communication with agencies

• Serve as a liaison between local nonprofit partners and the Impact & Engagement Manager (Alexandria Office)

• Strengthen partnerships with local coalitions, civic groups, and service agencies to enhance impact and visibility

Other Duties as Assigned:

• Schedule, attend, and prepare paperwork for internal or external meetings

• Attend training or events relevant to the position or assigned by the Executive Director

• Help ensure alignment in cross-office communication, reporting, and culture

• Collect and generate all necessary reports required by the Executive Director or Board of Directors

• Perform related work and special projects as assigned

  Minimum Qualifications

  Education:

• High school diploma or equivalent required

• Associate’s or Bachelor’s degree in nonprofit management, communications, business, or related field preferred

  Experience:

• 3–5 years of experience in office management, fundraising, development, or program coordination

• Previous nonprofit and community engagement experience is strongly preferred
  Special Knowledge or Skills:

• Proficiency in Microsoft Office

• Strong organizational and time management abilities

• Excellent verbal, written, and interpersonal communication skills

• Professional demeanor with the ability to relate to diverse individuals and groups

• Ability to work both independently and collaboratively in a mission-driven environment
  
  Job Outcomes

• Promotes a positive, respectful, and cooperative organizational culture

• Efficient and professional operation of the Fergus Falls and Perham Offices in alignment with organizational standards

• Effective implementation of fundraising campaigns, events, and donor relations

• Coordination and measurable impact of community programs and investments in the region

• Strengthened internal coordination and external community presence

• Apply today to help make a difference in our community!

  To apply, please send resume and cover letter to uwdpdirector@gmail.com with “Office Manager - Impact and Development” in the subject line

  Resumes will be accepted till the position is filled

  View More: https://uwdp.org/who-we-are/office-manager---impact-development.html